Valley Music Academy – Executive Director Posting


Position Description
Position Title: Executive Director

Position Reports To: Board of Directors

Supervises: Office Administrator, Contracted Faculty

The Executive Director is the chief administrative officer of Valley Music Academy (VMA) and acts under the immediate direction of the Board of Directors (Board). The Executive Director administers the operation of VMA according to the by-laws and rules of procedure. The Executive Director works with the Board as a resource, maintaining continuity between administrations and providing guidance for new directions of the Academy.

Job Type: Part Time; Averages 25-30 hours/week
Compensation: Salary up to $30,000, commensurate with experience

Administration and Human Resources Management

  • Hire, supervise, evaluate and discipline staff and faculty in accordance with applicable state and federal laws and the VMA’s needs. Maintain personnel files. Implement and monitor VMA’s Personnel Policies.

  • Assist the Personnel Committee in preparing, revising and creating job descriptions for faculty and teaching positions.

  • Ensure regular performance evaluations of faculty and staff.

  • Formulate and implement office procedures that ensure organized, effective operations. Administrative documents include accounting, human resource, purchasing, verbal and written communications, and payroll records.

  • Inventory, maintain and coordinate insurance of property belonging to VMA.

  • Ensure compliance with personnel policies and state and federal regulations.

  • Maintain a climate which attracts, keeps, and motivates a diverse staff of top quality talent, including encouraging staff development and education.

  • Liaison with rental property managers. Notify Board of any changes in charges, use availability, building schedule, etc. Coordinate and maintain technical support as currently in place.

  • Serve as primary office contact for VMA by answering and responding to phone and email, answering customer service inquiries, and assigning students to teachers.


Marketing and Public Relations

  • Develop and implement a marketing plan for, but not limited to, fundraisers, concerts, annual giving, and student enrollment using advertising and publicity to maximize visibility.

  • Develop and grow relationships with media contacts; generate feature stories in print, internet and broadcast media regarding all public and educational opportunities and events.

  • Assist the Board of Directors in representing VMA at civic, cultural, and educational events.

  • Develop partnership agreements with arts organizations and community organizations whose mission aligns with VMA’s mission and programs.

  • Communicate the mission and services of VMA to the public via media, speaking engagements and open house events.


Fundraising and Development

  • Assist Board in fundraising activities, including individual fundraising, corporate sponsorships/underwriting, and special events.

  • Prepare and submit grant applications and reports to foundations, corporations, and government agencies.

  • Acknowledge all contributions and other support as may be required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other support.

  • Devise and execute a comprehensive strategy to build and expand the funding base to support and sustain organizational growth and contributed revenue.

  • Work closely with the Board, staff and faculty to identify funding opportunities from individuals, foundations, corporations and government agencies.

  • Create materials to support development efforts.

  • Serve as liaison with funders and donors.

Event Management

  • Manage events with appropriate faculty, Board and volunteers. This includes scheduling, obtaining venues, appropriate advertising and programs. Communicate and manage income if appropriate.

  • Attend performances and rehearsals as needed.

  • Serve as the VMA liaison as needed regarding non-artistic matters.


Financial Management

  • Manage bank accounts and investments as prescribed by the Board.

  • Prepare (with the Board Treasurer) and submit the yearly operating budget to the Board of Directors.

  • Authorize and monitor expenditures in accordance with approved budget.

  • Ensure that grants are spent in accordance with grant guidelines and that all reporting requirements are met.

  • Assure control and accounting of all funds, with reference to best practices for nonprofits in financial and operational controls, including maintaining official records and documents, and ensuring compliance with federal, state, and local regulations and reporting requirements.

Board and Volunteer Relations

  • Attend all Board and Executive Committee Meetings and other committee meetings as required.

  • Work with the Nominating Committee and Board of Directors to help identify and recruit qualified candidates for Board membership; assist with Board Orientation.

  • Advise the Board of activities and developments in the arts relevant to VMA’s objectives.

  • Assist the Board with the creation of a vision and strategic plan for VMA. Take joint responsibility with the Board for implementing and reporting progress towards goals at least quarterly or as requested by the Board.

  • Create an administrative structure and decision-making mechanisms that are clear, concise, and provide continuity for sound, everyday management.

  • Work cooperatively with board officers, and with the Board as a whole, providing appropriate, adequate, and timely information, including financial analysis.

  • Provide support to Board committees as needed, including scheduling.

Leadership and Program Management

  • Recommend to the Board appropriate programming initiatives and Set program goals in conjunction with the Board. Implement initiatives as agreed upon, monitor and evaluate the extent to which goals and objectives have been met.

  • Serve as VMA liaison to public schools by communicating music offerings, available aid, and events.

  • Other Duties as Assigned

  • It is impossible to list every job duty that may be required; the Executive Director is expected to perform additional duties as needed in keeping with the position and to contribute as a team player, regularly demonstrating a willingness to perform tasks not explicitly stated in the job description.


Essential Job Functions
The Executive Director must satisfactorily perform the duties listed below with or without reasonable accommodation. Duties may be delegated, but the Executive Director remains responsible for satisfactory performance

Bachelor’s degree and/or significant equivalent experience in Music and/or Business Management required. Experience in non-profit arts management and music education preferred. The Executive Director will also possess excellent written and oral communication skills; strong analytical and organization skills; ability to function in a complex environment, creatively solving problems and effectively representing VMA to the public and other arts organizations. Punctuality, organizational skills and dependability are necessary for the success of this position. Must have exceptional human relations skills and demonstrate flexibility. Marketing skills, computer literacy and grant writing skills are a must.



Interested applicants may submit a current resume to the Board of Directors at: