MUSIKGARTEN POLICY

• VMA reserves the right to cancel any class that does not meeting the required enrollment minimums.

• Tuition for classes that are cancelled by VMA will be refunded by check.

• Students withdrawing from the Musikgarten program prior to the start of the semester classes will receive a tuition refund.

• No refunds will be issued for students withdrawing from the program after the first class is held.

• No refunds for materials will be issued.

• Your child’s age is not the only criteria for class placement.  The instructors are trained to recognize developmental traits and comfort levels in children. Please know that we will always place your child in the most appropriate class for him/her, provided the class is not full. 

• Please do not bring food, drink or toys to class.

• Please arrive on time for class; the instructor cannot delay the class because of late arrivals.

• Please be prepared to pick up your child promptly at the scheduled end of class from the Musikgarten classroom. 

• Students must be dropped off and picked up from the Musikgarten classroom by the parent/guardian.

• For safety purposes, children cannot be released from the Musikgarten room without a parent present. 

• Parents or Guardians are required to remain at VMA during any class of 45 minutes or less in length (i.e., Family Music, Cycle of Seasons).  Please feel free to use the Waiting Area during your child’s class.  If you cannot remain on site during the class, your child will not be allowed to attend the scheduled class.

• Please do not stand in the hall to talk as we are trying to keep noise levels to a minimum. RUNNING AND YELLING ARE NOT PERMITTED IN THE BUILDING.

• It is important that the accompanying adult participate fully with the child in order for him/her to respond and enjoy the experience fully. For example, when the instructor sings, you sing, etc. The accompanying adult is the most important model for the child in a Musikgarten class.  

• Please keep adult conversation to a minimum during class time. 

• If siblings attend class, they must also participate; if they become disruptive, they will need to go to the waiting room.

• Siblings that attend class on a regular basis may be charged a fee of $25 per semester.

• If your child is having a difficult time in the class (crying, screaming, etc.), please step outside with your child until he/she is calm and able to rejoin the group.

• VMA Musikgarten will utilize the following procedure for weather related class cancellations.

  • Saturday Classes - VMA or Musikgarten faculty will make the decision for any cancellations of Saturday classes. 

  • All notices will posted on the VMA Facebook page.

  • Weekday Classes - VMA will follow the Waynesboro City School system weather related closing schedule for weekday weather closings. 

  • Closings will be as follows: Early Dismissal = No afternoon/evening Musikgarten

  • WCS Closed = No Musikgarten Classes that day VMA will make every attempt to offer make-up classes for classes cancelled due to inclement weather; the classes may have to be offered at a different day/time than when the class is usually scheduled.

• If the instructor is ill and unable to attend class, VMA will provide a qualified substitute if possible. If a substitute is not available, the class content will be covered in the following weeks.  Make-up classes will be scheduled if the instructor needs more time to cover the elements of the class.

• In the event a class is cancelled by the instructor due to illness or unforeseen circumstance, VMA will post updates on Facebook.com/ValleyMusicAcademy and will do our best to notify you by phone, text or email.

 

BILLING

• Payment in full is required at time of registration.

• Registration and payment are done online at ValleyMusicAcademy.org.

• Families may request a monthly payment option for each semester tuition by emailing the VMA Program Director.  

• Monthly payment options will require automatic payment via credit card.

• A service fee will be added for all monthly payment options.

• If you have billing questions, please contact the VMA office.  Teachers do not have access to account or billing information

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VMA PHOTO POLICY

• Valley Music Academy may use unnamed photographs, videos or portraits of students, participants or attendees of classes, recitals, programs or other events, and any parts, reproductions or likeness thereof in any form for promotional use online or in printed materials.

 

FINANCIAL ASSISTANCE

• Financial Aid in the form of need based scholarships may be available to students (up to age 18).

• Students awarded scholarships must demonstrate consistent progress, attend all scheduled classes and keep all account balances current. 

• Scholarship amounts are based on funding available to VMA and is subject to change.

• Scholarships are awarded during the fall and spring semesters only (Sept. -  May)  

• Scholarships do not automatically renew and must be reapplied for annually.

• Applications are due August 1 of each year. Click here to download an application.

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ADDITIONAL INFORMATION

• After registering for Musikgarten you will receive an email confirmation.

• Musikgarten classes offered in the Fall as year long classes (fall & spring semesters). 

• If you register for the fall semester class, you will automatically be registered and billed for the spring semester unless you notify VMA by email that you do not wish to continue.  Your order for the spring semester will be placed with the same criteria selected during the fall registration.  

• Fall and Spring semesters are generally 13-14 weeks/classes per semester.

• Summer Sessions may be offered and are generally 4-6 weeks/classes.

• All class offerings are subject to change without notice.